Privacy notice the BSGN Life Sciences Industry Accelerator

Introduction

The European Space Agency (herein the “Agency” or “ESA”) is an intergovernmental organisation established by its Convention opened for signature in Paris on 30 May 1975 having its headquarters located at 24 rue du Général Bertrand, CS 30798, 75345 Paris Cedex 07, France.

Protection of Personal Data is of great importance for ESA, which strives to ensure a high level of protection as required by the ESA Framework on Personal Data Protection (herein the “ESA PDP Framework”) which applies in this field. ESA implements appropriate measures to preserve the rights of data subjects, to ensure the processing of personal data for specified and legitimate purposes, in a not excessive manner, as necessary for the purposes for which the personal data were collected or for which they are further processed, in conditions protecting  confidentiality, integrity and safety of personal data and generally to implement the principles set forth in the PDP Framework, available at: http://www.esa.int/About_Us/Law_at_ESA/Highlights_of_ESA_rules_and_regulations

 

ESA PDP Framework is composed of the following elements:

• the Principles of Personal Data Protection, as adopted by ESA Council Resolution (ESA/C/CCLXVIII/Res.2 (Final)) adopted on 13 June 2017;

• the Rules of Procedure for the Data Protection Supervisory Authority, as adopted by ESA Council Resolution (ESA/C/CCLXVIII/Res.2 (Final)) adopted on 13 June 2017; and

• the Policy on Personal Data Protection adopted by Director General of ESA on 5 February 2018 and effective on 1 March 2018.

This notice is intended to inform you, as data subject, about:

• the identity of the data controller and contact details of ESA Data Protection Officer (“DPO”);

• the type of personal data which is collected and processed;

• the modalities of collection of personal data;

• the purpose of the collection and processing;

• the recipients (if any) to whom the personal data of the data subject shall be disclosed; 

• the time-limits for storing the personal data;

• the practical modalities of exercising the rights of the data subject under the ESA PDP Framework.

This notice also enables ESA to obtain your consent relating to the collection and further processing of your personal data, under ESA PDP Framework. This privacy notice was last updated on: 26th October 2021.

 

 

1. Who is the Data Controller?

Your personal data are collected and further processed as shown below upon the decision taken by ESA as Data Controller.

 

2. What are the contact details of ESA Data Protection Officer?

According to the ESA PDP Framework, your first point of contact concerning personal data matters is the ESA Data Protection Officer (“DPO”), who may be contacted at DPO@esa.int.

 

3. What kind of personal data about you are collected and further processed?

The personal data which may be collected and further processed for the purposes mentioned below are in particular::

• First name

• Last name

• Company name

• Job position / role in company

• Telephone number

• E-mail

• Information in connection with your use of the digital communication tools such as information in server logs, including information on how the website was used by you, your search queries

• IP (internet protocol) address and data about your system activity, hardware settings, browser settings, date and time of your request

• Cookies, i.e.  

• Other information that you provide and which may directly or indirectly identify you;

You are required not to send to the Agency any sensitive information (including information that indicate, directly or indirectly, an individual’s racial or ethnic origin, political opinions, adhesion to unions, religious or philosophical beliefs, health life, sexual orientation, genetic or biometric data, criminal convictions).

 

4. How are your personal data collected or further processed?

Your personal data may be collected by various means, including via:

• Direct or indirect enquiries initiated by the user (e.g. via e-mail), 

• Registration to webinars, events, conferences or workshops, 

• Participation to quantitative and qualtitative research activities (e.g. surveys, interviews),

• Registration to the newsletter.

 

5. Why are your personal data collected and further processed?

Your personal data are collected and further processed: 

• to enable your participation to webinars, events, conferences or workshops organised in the context of the BGSN Life Sciences Industry Accelerator,

• to inform you about relevant activities carried out in the context of the BSGN Life Sciences Industry Accelerator (e.g. future events, news regarding funding opportunities, calls for application),

• to send you newsletters in the context of the BSGN Life Sciences Industry Accelerator,

• to invite you for quantitative and qualitative research in the context of the BGSN Life Sciences Industry Accelerator (e.g. surveys, interviews),

• to enable your participation to meetings and facilitate matchmaking with other community members in the context of the BSGN Life Sciences Industry Accelerator,

• to enable MEDES, referred to as the Data Processor, and France Biotech and VBO Consulting, referred as the subprocessors, to implement aforementioned activities in the context of the BSGN Life Sciences Industry Accelerator,

• to manage your relationship with the Agency as well as your requests and applications in relation to the ESA Programmes; 

• to manage your relationship with the MEDES as as well France Biotech and VBO Consulting as well as your requests and applications in relation to the BGSN Life Sciences Industry Accelerator. 

In addition to these purposes, the Agency may use your personal information for any of the purposes mentioned in Article 5 of the Policy on Personal Data Protection. 

 

6. To whom might we disclose your personal data?

The Agency may disclose your personal data to any of the following third party recipients for the fulfilment of all or part of the purposes of the collection and processing of personal data, which are mentioned above:

 

Recipient acting as …	Servers and sub-processors of the recipient are located in:
MEDES as Data Processor	France
MEDES Subprocessor: France Biotech	France
France Biotech Subprocessor: VBO Consulting	France

 

 

The Agency does not consider your personal data as an asset for sale and, thus, does not does not sell your personal data to any third parties.

 

7. How long do we retain your personal data for?

The Agency may keep your personal data for as long as necessary for the fulfilment of the above mentioned purposes. Your Personal Data shall be deleted thereafter.

 

8. How can you erase, rectify, complete or amend your personal data?

The Agency is keen to collect and process accurate personal data and to keep it updated.

You may request the erasure, rectification, completion or amendment of your personal data if, and to the extent that it is inaccurate or incomplete, having regard to the purposes for which they are collected and processed, or if they are processed in violation with the principles referred in ESA PDP Framework.

If you choose to make a request for the erasure of personal data, you understand and agree that you will not be able to receive information or participate to any of the activities related to the BSGN Life Sciences Industry Accelerator referred to in Article 5 before.  

The above-mentioned request should be submitted to the ESA DPO, as first point of contact, by sending an email to: dpo@esa.int with copy to dpo@medes.fr.  

You may also be allowed access to your personal data and have the possibility to erase, rectify, complete or amend it by:

• clicking “unsubscribe” in e-mails you receive (e.g. newsletter),

• by sending an e-mail with your request to dpo@medes.fr.

 

9. What could you do in case of a data protection incident?

In case of a data protection incident, you should contact ESA DPO, as first point of contact, by sending an email to: dpo@esa.int with copy to dpo@medes.fr.  

In case you wish to submit a complaint, you are required to comply with the Rules of Procedure of the Supervisory Authority set forth by ESA PDP Framework. You will be required to demonstrate that a data protection incident occurred in relation to your personal data, following a decision of the Agency or at least to justify serious reasons to believe that such incident occurred.

10. Your consent

For those cases where your consent was not already obtained by ESA (including by other modalities) and is required under the ESA Framework on Personal Data Protection, you agree with the collection and further processing of your personal data by:

• Clicking on “I have read and accept the ESA Privacy Policy” before entering and submitting your personal data on the respective digital communication tools, or 

• Signing the consent form provided below and returning it to dpo@medes.fr (e.g. in the case of qualitative research).

You will be able to withdraw your consent depending on the modality used to collect your personal data, in particular by unsubscribing to the mailing list via the “unsubscribe” link in the e-mails you receive, or via sending an e-mail with your request to dpo@medes.fr.

 

Here you can download the Privacy Notice as PDF file.